Documentation: Lead Financials

Modified on Fri, 23 Feb 2018 at 01:00 PM

Once a Trip associated with a Lead is marked as Confirmed, its costs will be listed in the Financials Tab of the Lead.

The Lead Financials are broken up into 5 distinct sections

A. Costs - All Costs Associated with a Trip

B. Supplier Invoices - All Invoices associated with a Trip's cost

C. Client Bills - All Bills Associated with a Trip

D. Financial Review - Incorporates all Costs, Invoices, and Bills to ensure Financial QC

E. Financials Summary - Final Numbers that will be used in Reporting

Fields:

Trip Costs Prompt
Cost Types	Drop Down Menu	Ground, Airfare, Other, Fees, Commission, Ground (Non-Comm), Surcharge, Discount
Supplier	Drop Down Menu	Choose one of the Suppliers listed in your System
Currency	Drop Down Menu	Choose the original currency that the Supplier Cost's were quoted in
Conv. Rate	Locked Item	Based on the Currency, Will convert original Currency to USD
Nett (Base)	Number (no symbols)	Nett Costs from the Supplier (In original Currency)
Factor	Number	Factor is what the Nett Cost (Base) is based on such as Per Person, Per Night, Per entire trip, etc.
Nett (Original)	Auto	Based on the Total of Nett Base + Factor (In Original Currency)
Nett (USD)	Auto	Based on Total (Nett Original) x Currency Conversion into USD
Margin (%)	Number (Percent: 1-100, no symbols), Auto	Percent Amount of the Margin to be calculated for Rack Cost: Nett (USD) x % = Rack Cost. Auto: See How to Calculate Costs for more details on the relationship between the Rack and Margin
Margin ($)	Auto	Based on the Margin % & Nett Costs
Rack (USD)	Auto, Manual	Auto: Total Rack Amount Based on Nett x Margin (%). Manual, See How to Calculate Costs for more details on the relationship between the Rack and Margin
Notes

Supplier Bills Prompt
Status	Drop Down Menu	Unpaid, Reconciled, Scheduled, Paid
Type	Drop Down Menu	Deposit, Final, Credit
Supplier	Drop Down Menu	If a partner is not chosen, choose one of the Suppliers listed in your System. You may only have either a Supplier or a Partner.
Partner	Drop Down Menu	If a Supplier is not chosen, choose one of the Partners listed in your System. You may only have either a Supplier or a Partner.
Payment Method	Drop Down Menu	Choose: Credit Card, Wire, Check, Cash, Paypal
Bill Date	Calendar	Choose the date the Bill is due
Currency	Drop Down	Indicate which currency the Bill is payable in
Conv. Rate	Auto	Based on the Currency Chosen
Amount (Org)	Number	Nett Amount Due to the Supplier
Amount (USD): Total	Number	Nett Amount in USD due to the Supplier
Notes	Free Text

Client Invoices Prompt
Status	Drop Down Menu	Unpaid, Paid, Pending
Type	Drop Down Menu	Deposit, Final, Refund
Payment Method	Drop Down Menu	Choose: Credit Card, Wire, Check, Cash, Paypal
Payment Date	Calendar	Date Payment is Made
Payer First Name	Text	First Name of Person who made the Payment
Payer Last Name	Text	Last Name of Person who made the Payment
Amount (USD)	Number	Payment Amount, in USD
Notes

Financials Review

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Financial Summary

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