How to Generate Client Payments

1.  First navigate to the Lead Booking you wish to add Client Payments too, then, click on the Financial tab. Similar to generating Supplier Bills, you can also generate Client Payments automatically.

2.  Under the Add button for Client Payments, you have 3 options to generate client payments. 

The Add Payment option is a manual way to add payments. This option allows you to customize the payment, including the payer name which is displayed on the invoice. This is a great option for breaking out payments for multiple travelers.

• Status

  • Unpaid - Client Invoice has not been paid yet

  • Paid - A Client Invoice has been paid

  • Pending - A Client Invoice is in the process of being paid (Example Wire or Transfer time)

• Type

  • Deposit - This is for partial payments.

  • Final - This is the Final payment, for Trips with a Deposit and an outstanding balance, fill out an invoice for the remaining balance, indicate it as Type "Final" and include the correct final pay date.

  • Refund - If a refund is due, fill out all information as a negative balance in the Amount field using the Negative symbol of ( - ).

• Payment Date - Choose the appropriate pay date that the invoice came through.

• Payer First and Last Name - Enter as it appears on the payment

• Amount - Indicate the amount of the invoice. For every Payment, Create a New Invoice so that the Total for the Invoices equals the Total Trip Price.

• Notes - Internal notes used for payment information or wire numbers.
  
  

Click to Learn how to Edit Lists such as Status, Type or Payment Method

Generate Deposit/Final option generates a deposit and final payment based on your company-wide default terms.

You can edit the Default Payment Terms for this option simply by navigating to the Company Profile on the left, there towards the bottom, under the Bills and Payments section, will be the Deposit Payment Percent, and Final Payment Due fields for the Auto Generate option.

The Configure the Deposit and Final payment option uses either a specific Amount, or a Percentage for the deposit and final amount due.